About APM

Property Management: At Aquarius Property Management, LLC (APM) we focus specifically on providing superior, comprehensive property management services to the Greater Portland condominium market and smaller multi-units. We know that for property owners and residents, both the value of your property and the quality of your life are directly affected by how well your property is managed. With APM at your side, it is easy to maintain the comfort, beauty, safety and efficiency of your community.

Rental Agent:–Through our rental agent services, we will professionally advertise, qualify and secure reliable rent-paying tenants for your property. Our marketing program is designed to attract the most qualified prospects to the rental apartment site. The second phase of the marketing program is leasing, which encompasses qualification, presentation and closing. Through qualification, the prospect is properly screened as to character, credit and apartment requirements.

APM specializes in renting corporate short-term rentals, long-term rentals and commercial office space.

Management Services:

Condominium Association Governance

One of the most effective ways to help increase owner support of Board decisions is through communication. If owners are thoroughly informed of the issues facing their community and understand the basis of Board decisions on behalf of the community, they are more likely to support and comply with those decisions. In addition, effective communication also allows owners to voice their comments, requests, concerns and ideas so that the Board can make decisions based on the best interests of the entire ownership.

To achieve support and adherence to the governance by the co-owners, APM will:

• Meet once monthly with the Board
• Attend the annual owners meeting
• Attend special meetings upon request
• Foster owner participation and attendance at meetings by notifying owners of upcoming meetings two weeks in advance with an agenda and a proxy
• Distribute minutes of meetings as provided by the Secretary of the Board
• Maintain owner/tenant roster
• Assist the Board with resolving/addressing issues as brought forth by owners
• Assist the Board with developing and enforcing rules and regulations
• Serve as a liaison between the Board and the Association’s legal counsel
• Conduct new owner overviews
• Assist investment owners in identifying and keeping tenants who contribute to the quality of life of other tenants, and in avoiding those who are likely to detract from it; deal with any problem tenants

Multi-Units

APM understands the property management complexities of small multi-unit buildings and we tailor our management program to meet those special needs. We manage short- and long-term apartment rentals, office space, and rental condominiums. Our services greatly simplify the ownership and management of your investment property. We show the property, screen tenants, handle bookkeeping and rent collection, oversee renovations and routine maintenance, and promptly deal with problems and tenant requests 24/7, so that you can relax in the knowledge that your property is safe, secure and well-managed.

As part of our multi-unit management, APM will provide the following services:

• Meet with property owners regularly or upon request

• Serve as Rental Agent
• Marketing & Showings
• Advertising
• Answering Inquiries
• Scheduling Showing
• Meeting Potential Tenant
• Follow-up

• Screen/Qualify Tenants
• Rental Application
• Background Check
• Notifying Tenant
• Arrange Move-In

• Tenant Relations
• Check In/Check Out
• Orient & Educate New Tenants
• Collections

• Lease Administration
• Originate
• Renewal

• Provide 24/7 Phone and Online Contact

Business & Financial Services

Maintaining complete, accurate, and timely association and investment property financials is a cornerstone of the way APM does business. We produce all of the necessary financial information you or your Board will need to make sound financial decisions.

From developing Pro Forma operating budgets to reserve funding, APM has the resources to protect and maintain the financial health of Associations and investment properties.

Our services include:

Monthly Rent or Association Dues collection and late notice generation

• Accounting & Financial Reporting (monthly & annually)
  • QuickBooks Software Management
  • AP/AR
  • Income Statement
  • Income & Expenses
  • Balance Sheet
  • Budget Reports
  • Tax Accountant Liaison

• Banking
  • Cash Receipts
  • Deposits
  • Reconciliation

• Business
  • Planning – Reserves, Projects (R&M)
  • Periodic Financial Report Review
  • Insurance

Property Maintenance Services

APM believes a proactive, preventive approach that includes regular maintenance and a plan for capital improvements will help mitigate the effects of both routine and unusual damage and ultimately result in savings for the owners, over the long term.

APM can provide the following services:

• Conduct regular inspections of entire property

• Oversee maintenance
• Landscaping
• Snow Removal
• Cleaning
• General Utilities (electrical, plumbing, heating)

• Process work orders

• Vendor/Contractor Management

• Manage Request for Proposals (RFP) process (>$1,000 G.O. approval)

• Supervise contractors

• Manage vendor contracts

• Repair & Maintenance (general)