Author Archive: Tracey March

Tracey March is a former attorney who practiced real estate, community association, and landlord-tenant law, among other things. Tracey has worked with AllPropertyManagement.com (APM) since it was founded in 2004, and has served as in-house counsel and real estate broker for the company. She currently works in industry research, writing about real estate, the rental market, and issues facing property managers and community associations. Find her on Google Plus.

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10 Rental Property Tax Write-Offs You’d Be Crazy to Ignore

Tax Deductions All Property Managers Should Know About.

Rental property tax deductions reduce the amount of income tax you pay on your rental income.

They’re a good thing.

And because they can save you money, you shouldn’t ignore them. In fact, documenting your rental expenses and deductions should be a regular and habitual part of your rental business. If you don’t keep current records of your expenses, starting tracking them today so you’re not scrambling at tax time to recreate 365 days worth of deductions.

Here are some of the most important deductions you could benefit from:

1. Interest on Your Rental-Related Loans.

It’s important to make the distinction between principal and interest. You cannot deduct the amount of the loan (the principal); you can, however, deduct the interest on the loan that you pay in any given year.

Typically, as a rental owner, you’ll have some of these deductible interest expenses:

  • Interest on loans to buy your rental property (look for the Form 1098 from your lender each year).
  • Interest on loans to refinance your rental property (ditto: Form 1098).
  • Credit card interest for goods and services bought for the rental property.
  • And don’t forget about personal loans for things related to the rental property.

2. Travel Expenses.

If you have any travel expenses related to your rental property, such as transportation, lodging, and meals, they’re fully deductible. Also, if you use your personal vehicle in your rental property business, you can use one of two methods to deduct your related expenses: use the standard mileage rate or actual expenses. The IRS provides more information in Publication 463.

3. Repairs & Maintenance.

A repair is any work that puts the property back in its original condition. Reasonable and necessary repair costs for your rental property are tax deductible. Maintenance doesn’t always involve fixing something that’s broken, but it gets to the idea of keeping the property in its original condition, and in the long run a regular maintenance program could save you on emergency repair costs. Maintenance expenses that are deductible include:

  • Landscaping
  • Light bulbs, smoke detector batteries, HVAC filters, etc.
  • Pest control
  • Cleaning supplies

4. Depreciation.

Depreciation is a process through which you deduct long-term assets (assets you hold for more than one year) over many years. Long-term assets include rental buildings. Land is not included. Tangible personal property that lasts for more than one year, such as carpeting and kitchen appliances, can also be depreciated. Because depreciation can be very complicated, it’s best to discuss it with your accountant. And if you want more information, Nolo.com does a pretty good job describing depreciation for landlords in more detail.

5. Insurance.

Insurance premiums, including those for landlord liability, theft, fire, and flood, are tax deductible.

6. Taxes.

Real estate taxes, property taxes, and state, county and local sales taxes are deductible.

7. Home Office & Office Supplies.

Many landlords don’t take advantage of the home office deduction, because quite frankly, it’s a bit of a pain AND the IRS tends to closely scrutinize this one. However, if you use an area of your home exclusively for your rental business, it might be exploring with your accountant. In addition to deducting for your home office, you can also deduct for office supplies used in carrying out your rental business. Deductible office supplies include writing implements, paper, notepads, printer ink, envelopes, and stamps.

8. Utilities.

If you pay any utilities for your rental property, you can deduct them. These include:

  • TV/Cable/Internet
  • Electricity
  • Gas
  • Garbage/Recycling
  • Water & Sewer

9. Professional Services.

If you need to hire a lawyer, accountant, or other professional, that cost is deductible and considered part of your operating expenses. Often, DIY landlords hire lawyers to handle tenant evictions (link to evictions article), or they’ll decide not to landlord themselves anymore and hire a property management company instead, for a number of reasons.

10. Advertising.

Any money you spend on advertising your property for rent is deductible, whether it’s online, print, or radio.

Here’s some related information you might find useful:

  1. There is a limit to how much you can deduct: most landlords can deduct up to $25,000 against their rental property income.
  2. Security deposits from your tenants are not taxable (as rental income) when you receive them if you intend to return them to your tenants at the end of the lease.
  3. If you require first and last month’s rent when a tenant moves in, the total amount you receive (two months rent) is taxable the year you receive it, even thought that last month’s rent may not be used by the tenant until later years.
  4. Generally deductions must be made in the same year that the expense was paid. In much the same way, income must be logged in the year the payment was received.
  5. If you use any part of your rental property for personal use, check out this publication from the IRS, and consult your accountant or tax adviser.
  6. Keep receipts and records of payments, in case the IRS has some questions. Some landlords keep an envelope for each year’s receipts; others file receipts based on type of expense. Choose a system that will work for you. This article has some useful tips, if you’re looking for ideas.

As always, the information provided here is just that–it is for informational purposes only and under no circumstances whatsoever should it be considered legal advice. If you have any particular questions or issues, please consult an attorney.

By Tracey March

April 4, 2014 | 0 Comments More

Rental Property Turned Meth Lab: Identify and Prevent

How do I identify and prevent my rental property from becoming a Breaking Bad nightmare?

Breaking Bad, the hit television series based Albuquerque, New Mexico, is in its final season.[1]?While many of us are sad to see this show end, I for one am grateful that my everyday life is not a Breaking Bad world of meth labs and drug dealers.

How do I identify and prevent my rental property from becoming a Breaking Bad nightmare.

However, I am trying to not be naive. Meth labs are often set up in rental homes, so landlords and property managers are at risk of having their rental properties turned into methamphetamine production facilities. This is a big deal because the chemicals that are used to make meth are highly flammable and explosive. And meth residue is extremely toxic and considered hazardous waste. Once it is discovered, the property owner is responsible for cleanup, which can cost tens of thousands of dollars, and most insurance policies will not cover it. In addition, meth residue can permeate an entire building, which means remediating all affected units, losing rental income, and relocating residents.

Given the physical dangers and financial consequences of renters setting up meth labs in your rental home, I thought some meth guidance might be in order:

1) Identify:
What are signs my rental property is becoming a meth lab?

Certain ingredients are necessary to make meth. If you watch Breaking Bad, you might recognize some of them. When you see the list, you understand why it is ?so toxic and why it is good to spot these toxic residues:

  • Large amounts of cold, diet, or allergy pill boxes (over-the-counter ephedrine or pseudoephedrine)
  • Sheets or filters that are stained red or have a white, powdery residue.
  • Empty containers of anti-freeze, white gas, ether, or starting fluids.
  • Drain openers, freon, lye, paint thinner, acetone, or alcohol.
  • Ammonia or propane tanks, anhydrous ammonia (in coolers).
  • Camp stove fuel containers or other compressed gas cylinder.
  • Jars or bottles with rubber tubing attached.

To make one pound of methamphetamine, six pounds of hazardous, toxic waste is produced. Besides ending up in the walls, floors, HVAC system, carpet and other places, some of the waste is often dumped on the ground, so also look outside for dead grass or plants, and stained soil.

2) Prevent:
How can I prevent my rental from becoming a meth lab?

Screening your tenants is and critical. People who cook meth tend to end up in rentals that are self-managed and do not have a standardized tenant screening procedure. So make sure to:

  1. Have a solid tenant screening system in place, or hire a property management company?that does.
  2. Call previous landlords to confirm that your applicant was a good tenant in the past (make sure the phone number you have is to the actual landlord, and not someone pretending).
  3. Check employment references, and verify income. Follow up if your tenant pays for rent in cash.
  4. Include in your lease agreement that there will be regular inspections (with the proper 24- or 48-hour notice, as required by state law. Regular inspections may deter someone who is engaged in illegal activities.
  5. Let the neighbors know you are the property owner, and that if they notice anything suspicious you’d appreciate a phone call to either yourself or your property manager.

3) Disclosure:
Should I let new tenants know that the unit was previously contaminated?

The answer depends on which state you live in. Scripps Howard news service examined state meth disclosure laws in 2012 and found that seventeen states require property owners to tell renters about prior meth contamination, although several of those states waive that requirement if the meth residue has been officially cleaned up.

One more warning for rental property owners: if you are planning on expanding your rental property inventory, make sure you are confident that any properties you purchase were not used as meth labs in the past, because as soon as you own it, you become liable for the cleanup. During due diligence, if you have any suspicions, consider checking with the local police department, and have the property tested during the inspection. If you find suspicious residue, you can even test it yourself with a ten-pack meth residue test kit from Amazon.com for about $30. If you get a positive result, that $30 would be money well spent.

Have you had any Breaking Bad experiences with your rental property?

Are you looking for a local property manager expert?

As always, the information provided here is just that–it is for informational purposes only and is not legal advice. If you have any particular questions or issues, please consult an attorney.

By Tracey March


[1] For those who don’t follow it, Breaking Bad is about a high school science teacher (played by Brian Cranston) turned methamphetamine cooker and dealer to provide additional income for his growing family when his cancer treatments start eating up his savings.

April 2, 2014 | 19 Comments More

Another Strong Year for Austin’s Real Estate and Rental Markets

Austin, TexasAustin is the 11th most populous city in the US, and the capitol of Texas. It is known for being a liberal enclave in a generally conservative state, giving rise to the unofficial slogan of some residents, “Keep Austin Weird.”

Government, education, technology, biotech, and business have strengthened Austin’s reputation as one of Texas’ major metropolitan areas. The city is also known for its live music opportunities, including Austin City Limits and South by Southwest. Austin offers many other cultural and recreational opportunities, including theater, museums, and an impressive park and recreation system.

Austin’s public schools generally rank very well compared to other cities. The city also does well in crime rankings: the FBI Unified Crime Report rates Austin the 2nd safest major US city. The unemployment rate in Austin is an enviable 5.6%, with 22,500 new jobs being added in 2013.

All in all, Austin seems like a great place to live–even the weather is great! Heck, after doing the research for this article, I’m considering a trip to Austin myself. It seems like a really interesting, open-minded, and diverse city. And I bet I can find a really great cup of coffee there too!

So, with jobs, education, recreation, and culture looking fantastic, how are the real estate and rental markets doing? Well–pretty much as you’d guess. It seems lots of people want to live in Austin, which means there’s an increased demand for housing, and consequently prices are going up.

Austin Real Estate

According to local experts, the Austin real estate market is in for “another stellar year.” The population of the Austin metro area has been growing consistently, and is currently estimated to be about 1.87 million. With demand projected to be 2.2 million by 2020, more housing units need to be built.

As of January, home sales had increased 4 percent year over year. The median single-family home price in January was $211,800, reflecting an increase of 7 percent since early 2013. Housing inventory is low at about 2 months, and average days on the market is also low, at about 63 and down from 72 in January 2013.

Austin Rental Market

As of January, more than 17,000 apartments were under construction. The vacancy rate is about 4.2%. The average apartment rent in Austin is $1159, with increases of 6% for one-bedroom apartments in the past 6 months, and 3% for two-bedroom apartments during the same period.

As in Seattle, many Austin real estate experts are anticipating the rise in popularity of micro-apartments. Although these “apodments” tend to be associated with a NIMBY attitude in the neighborhoods, these small units are popular among younger people, and more affordable.

Are you a property manager or landlord in Austin? How does the rental market seem to you? Are there frantic hipster rental applicants knocking down your doors?

Please comment–we’d love to hear.

By Tracey March

February 25, 2014 | 0 Comments More

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