Operation HOA Property Management

Mission Ready. Community Strong.

At Operation HOA Property Management, we run your community with precision, discipline, and integrity — the same values that inspire our name. Our mission is simple: to keep your neighborhood organized, compliant, and thriving.

 Community Management

• Conduct monthly inspections to ensure your neighborhood looks its best.

• Enforce community covenants and rules with fairness and professionalism.

• Send violation notices, track compliance, and keep residents informed.

• Welcome new homeowners with orientation packets and payment guidance.

• Provide real-time updates through our secure online portal.

 Board Support & Administration

• Attend and manage board meetings (monthly, quarterly, and annual).

• Prepare meeting packets, agendas, and detailed minutes.

• Organize annual member meetings and budget planning sessions.

• Maintain official records and governing documents.

• Communicate with homeowners via newsletters and community email blasts.

 Financial & Accounting Services

• Create and manage your annual operating budget.

• Handle assessment billing, collection, and delinquency notices.

• Manage accounts payable and receivable with full transparency.

• Provide detailed monthly financial reports.

• Coordinate with CPAs for audits, taxes, and year-end filings.

• Maintain secure association banking with FDIC-insured institutions.

 Maintenance & Vendor Management

• Oversee landscaping, snow removal, and facility maintenance.

• Solicit and evaluate bids from qualified contractors.

• Monitor vendor performance and ensure contract compliance.

• Handle utility accounts and service coordination.

• Respond promptly to emergency repairs or property risks.

 Insurance & Risk Management

• Assist with insurance policy renewals and annual bid requests.

• Help investigate and process claims.

• Ensure your association maintains proper coverage and compliance.

• Name OHPM as an additional insured for added protection.

⚖️ Legal & Compliance Support

• Ensure adherence to state, federal, and HOA regulations.

• Liaise with attorneys, insurance agents, and auditors on behalf of your board.

• Prepare and send official notices, hearing letters, and lien documentation.

• Maintain confidentiality and professionalism in all communications.

    Optional & Premium Services

• Legal coordination and court appearances.

• Event planning and community engagement support.

• Gate management and concierge services.

• Document reconstruction and historical record organization.

• Special project oversight (repairs, assessments, or major improvements).

⭐ Why Communities Choose Operation HOA

✅ Transparent Communication
✅ Prompt Response Times
✅ Experienced, Certified Managers
✅ Secure Online Access 24/7